The Society for the Protection of Unborn Children (SPUC) Scotland have developed the following policy to help you understand how your personal information will be treated as you interact with us both online and off. Our policy reflects the 8 principles which underpin the Data Protection Act and our duties under the act to:
- use information fairly
- keep it secure
- make sure it is accurate
- and keep it up to date
This policy was also developed with the Privacy and Electronic Communications Regulations (PECR) in mind. The PECR are an EU directive which sit alongside the Data Protection Act. They give people more privacy in relation to electronic communications. There are specific rules on: marketing calls, emails, texts and faxes; cookies (and similar technologies).
This policy applies to SPUC Pro-Life Scotland Limited, Registered office: 75 Bothwell Street, GLASGOW G2 6TS. Company registration number: SC446258.
SPUC Pro-Life Limited is registered as data controller with the Information Commissioner for the United Kingdom, registration number: Z133648X, and is referred to as ‘SPUC’ in this document.
Please read the following policy to understand how your personal information will be treated. It may change from time to time, so please check back periodically.
This policy explains:
- What information we collect
- How your information is used
- The limited circumstances in which SPUC may share your information
- How secure your information is
- How you can access, correct or delete your data
- How you can opt out of receiving messages from SPUC
- How you can find out more about your rights under the Data Protection Act
1. What information we collect
We collect the information you give to us by email, via the various forms on the website, over the telephone, face-to-face or by postal mail. Some information is gathered when you join, make a donation, complete an online action or sign up to receive email updates. During these processes, the only information asked for is your name, address, phone and email (plus payment method if you are joining or donating), although we may request other information such as your principal area(s) of interest in order to be able to keep you up to date with the things you’re most interested in. We may use your name and address information to contact you by telephone.
When we collect this information on our website, we say:
We use similar wording when collecting your information over the telephone, by email, through the post or face-to-face.
2. How your information is used
SPUC uses your details for:
- Administering your donations and membership
- Contacting you with information and updates about campaigns and events in your area
- Administering volunteer records
- Supporter surveys
- Research and analysis
We may share your details with trusted service providers in order to fulfil the above services. Where this service is done on behalf of SPUC, this is done under contract and relevant security measures are taken.
SPUC uses the information you give us to contact you with communications that may be of interest to you, by post, phone or email.
We send email updates about our campaigns and you may get communications from your nearest local group about events happening in your area. If you have made a donation, we will also send you information about our campaigns in the post.
Cookies and tracking
How cookies work
Cookies are small files that are downloaded onto your computer (or your mobile phone) from websites that you visit. Cookies contain information that allows websites to recognise that you have used the site before.
All browsers allow you to control which cookies you accept and which you delete. You will usually find these settings under the ‘Preferences’ or ‘Tools’ menu of your browser. For more information about cookies, please see www.allaboutcookies.org.
3. The limited circumstances in which SPUC may share your information
We will not sell or swap your information to anyone else and will only share your information with trusted third party service providers in order to fulfil some of our communications with you. Where other companies are used to capture data or undertake fulfilment services on our behalf, these activities are carried out under contract in compliance with the Data Protection Act requirements.
Occasionally we may tell you about campaigns and events run by other organisations which share or compliment the aims and objectives of SPUC. In these cases, we will not supply your information with partner organisations, though notifications of these types may provide opportunities for you to directly open up communications with our partners, if you so wish. SPUC cannot be held responsible for the privacy arrangements of its partners when communications with them are independently entered into.
SPUC guarantees not to disclose any of your personally identifiable information unless we have your permission, or under special circumstances, such as when we believe in good faith that the law requires it.
4. How secure your information is
SPUC uses industry-standard efforts to safeguard the confidentiality of your personally identifiable information, such as firewalls and Secure Socket Layers. We make every effort to protect the loss, misuse and alteration of the information under our control. In addition, we always use a secure connection when collecting personal financial information from you. However, no data transmission over the Internet can be guaranteed to be 100 percent secure.
We also do everything in our power to protect your information offline, and only authorised personnel can view your data.
All forms which request credit card or bank details use the SSL (Secure Sockets Layer) protocol for encryption. Most web browsers (e.g. Microsoft Explorer, Mozilla Firefox, Safari, Google Chrome, etc.) support SSL. The link between your web browser and the server is secure if your web browser displays a small padlock or key symbol somewhere in the frame, or the address bar shows a web address beginning https:// (rather than http://).
5. How you can access, correct or delete your data
You can contact us at any time by email, letter or telephone to change or update your details.
At your request we will give you all details of personal information held about you by SPUC, once identity has been satisfactorily verified. Incorrect information will be deleted or amended promptly. We will give you confirmation of corrections and deletions. We can only accept these requests if sent by email or letter, after which we will take further steps to confirm your identity before releasing data. We will respond to these requests within 20 working days, unless there are exceptional circumstances, and even then we will let you know what is happening with your request. Please note that we reserve the right to charge a fee of £10 for any such request to offset costs incurred.
6. How you can opt out of receiving messages from SPUC
You can unsubscribe from receiving emails from us at any time, using the unsubscribe function on the email.
If you do not wish to receive postal communications or phone calls from us, please contact us asking us not to contact you in this way in future.
7. How you can find out more about your rights under the Data Protection Act
The collection and use of personal information on this site is in accordance with the Data Protection Act. Please visit the Information Commissioner’s Office for further information about this Act at: ico.org.uk.
Head of IT & Membership
Unit B, 3 Whitacre Mews
London SE11 4AB
Tel: +44 20 7820 3133 or email: email@example.com
If you are not satisfied with our response to your concern, you may wish to contact the Information Commissioner’s Office.